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How to Conduct a Successful Cleanup with the NCC - Mazingira Safi Initiative
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On the 27th of July 2019, MSI will be having its first cleanup of 2019; 28th cleanup as a movement. Using our experience, we share how you can organize one with your team.

GUIDING FACTS

  1. Safety and credibility are the most important aspects.
  2. It should be as fun as it is purposeful.

TIME FRAME & ACTIVITIES

LONG BEFORE THE CLEAN UP

  1. Identify area of clean up. This can be done through taking walks, talking to volunteers or asking the Nairobi County Council (NCC).
  2. Once you have identified the place to clean up, visit the site to see the amount of work that might be needed.
  3. Look for people and organizations to partner with you for the cleanup to be successful.
  4. When this is done and viability is established, set the date of the cleanup.

SIX WEEKS TO CLEAN UP

  1. Write a letter to the NCC a letter detailing when the clean-up will be, where it will be specific number and type of equipment required including linear bags. Mention what you’ll be providing too.
  2. Ensure you have signed it and it is delivered to the respective office of Solid Waste Management of the area you’ll be doing the cleanup.
  3. Because we are positive people, design the cleanup poster for your social media pages. See below.
Social media poster for MSI’s July 27 2019 cleanup

FOUR WEEKS TO THE CLEAN UP

  1. Confirm the clean-up with the NCC.
  2. Once confirmed, put up the cleanup poster on all your social media platforms. It helps to create an events page too. See ours here. The more people you tell, the more you’re able to get more people to show up.
  3. If you have a set database of volunteers, inform them of the upcoming clean-up. One can do so via: Email, call or SMS or Social media
  4. Information to be included in the poster: when and where the clean-up will be, directions to the clean-up venue, what the volunteers should bring and what you’ll provide e.g., safety gear and refreshments or certificates.

THREE TO TWO WEEK TO CLEANUP DAY

  1. Aggressively work to get word on the cleanup to as many people as possible especially residents of the area you’re cleaning up. Promote your event on social media too to increase attendees.
  2. As the team organizing the cleanup, spend this time to go over what will be done during the cleanup day. Don’t underestimate the importance of planning.
  3. Start purchasing items you will need to avoid the last minute rush.

ONE WEEK TO THE CLEAN UP

  1. Remind the volunteers of the clean-up repeating all necessary details.
  2. Ask for confirmation of the attendees as it will enable you finalize planning.
  3. Buy resources. Gloves, refreshments, water, dust masks. Ensure you have everything.

THREE DAYS TO CLEAN UP

  1. Call the NCC resource person to remind them of the clean up

ON THE CLEAN UP DAY

  1. Arrive at the venue early enough before starting time and set up.
  2. Call the NCC resource person one hour to starting time.
  3. Ensure you have the following: safety gear, water and refreshments, medical kit and lesso, volunteer registration book and camera is necessary.
  4. Get to know volunteers as they arrive.
  5. Once the NCC come, count, record and distribute the tools to the volunteers. Allocate sweeping spots.

DURING THE CLEAN UP

  1. Ensure volunteers write their names in the volunteer registration book immediately they arrive.
  2. Keep an eye on anything they might need.
  3. Write names on the certificates.
  4. Ensure all the trash has been collected by NCC

AFTER THE CLEAN UP

  1. Serve the refreshments
  2. Introduce yourself and your team: Mission, vision, social media pages.
  3. Ask volunteers to introduce themselves.
  4. Get feedback. Insist on honesty.
  5. Give a minute for any questions.
  6. Award the certificates
  7. Give a vote of thanks.

WITH YOUR TEAM and WITHIN 48-72 HOURS

  1. Rate the clean-up out of 10.
  2. Assess the positives and the negatives.
  3. Aim to improve on the negatives.
  4. Call the NCC personnel the following week and thank them for their support.
  5. Text the volunteers to say thank you.

In each clean-up, ensure you have

  1. Drinking water.
  2. Water and soap for washing hands.
  3. Money in case materials run out.
  4. Receipts for all your purchases for accountability.

That’s it! If you do plan one, write to us and tell us of your experience 🙂 We’ll be delighted if you do come to ours!

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2 Replies to “How to Conduct a Successful Cleanup with the NCC”

RaphaelkW
July 3, 2019
Reply

All one needs to know in a single package! Good stuff💯

Purity Wanjohi
July 3, 2019
Reply

Thank you very much. 🙂

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